Do.
- Involve Procurement in any sourcing and purchasing activity as early as possible.
- Consider an adequate number of competitive quotations per demand/tender.
- Ensure the selection criteria of a tender are transparent for all suppliers.
- Compare offers from suppliers not only based on purchasing price, but also taking into account potential follow-up costs and quality factors such as proof of quality and delivery reliability (e.g. Total Cost of Ownership method).
- Ensure a comprehensibly formulated and transparently documented sourcing decision, so that a third party can understand the decision making process later on as well; especially in case of single source decisions and in case that a specific supplier is requested by our customer, e.g. by comparison of alternative offers, plausible/ functional reasoning.
- Ensure the correct approval and signature authorization.
- Require the supplier to accept Siemens’ Code of Conduct for Suppliers.
- Use templates provided by Legal for orders and contracts with suppliers and consult with Legal in case of any deviation.
- Accurately specify in the order in the contract the services or goods to be delivered by the supplier (subject, quantity etc.) as well as remuneration, delivery and payment terms.
- Check and document the correct office and delivery address, as well as the bank details of the supplier.
- Report any signs that suppliers of Siemens might have agreed on a bid rigging/market sharing/cartel scheme.
Don't.
- Do not choose suppliers based on personal preferences.
- Do not bypass the defined purchasing processes or fail to involve your responsible procurement function (Maverick buying).
- Do not allow suppliers to promise any personal benefits to you in connection with your work in Siemens.
- Do not offer any personal benefits to the employee of a supplier in exchange for favorable supply conditions.
- Do not sign any contracts with suppliers or release any orders to suppliers outside the applicable Siemens regulations.
- Do not split purchasing volumes or order volumes to circumvent the threshold of your signature authorization.
- Do not allow suppliers to disguise their company structure.
- Do not accept any use of anonymous payment methods for payments to suppliers (e.g. cash payments or payments to numbered bank accounts).
- Do not accept invoices from suppliers that lack an exact description of services provided, or that do not match the contract/ the order.
- Do not enter into any cooperation with a third party in the procurement processes (e.g. bench marking, the formation of purchasing groups and alliances) if you are not sure that there are no antitrust issues.