Terms and conditions of use

These terms and conditions of use apply to all shareholders who use the Internet Service at www.siemens.com/agm-service for online notification of attendance at Shareholders’ Meetings of Siemens AG, ordering an admission ticket online, absentee voting online, appointment of a proxy and submission of voting instructions online or changes thereof online. They also apply to all shareholders who follow the live webcasting of the Shareholders’ Meetings via the Internet Service as well as to all shareholders who are registered for electronic delivery of invitations to Shareholders’ Meetings. Electronic delivery comprises in particular e-mail. Siemens AG reserves the right to decide whether it offers electronic means of delivery and, if so, which ones.

The technical and organizational measures we have taken to ensure the availability and performance of our Internet Service as well as data security comply with the state of the art. However, given the current state of the art, fluctuations and disruptions may still occur in the availability, performance, stability, and reliability of our Internet Service. Neither Siemens AG nor the service providers it commissions nor the proxy representatives nominated by the Company, intermediaries (e.g. credit institutions), shareholders’ associations, proxy advisors or persons who tender the service commercially to shareholders of exercising their voting rights at the Shareholders’ Meeting (hereinafter referred to together as “intermediaries”) have control over the availability, performance, stability, and reliability of the telecommunications network or of the Internet services and network elements provided by third parties. Neither Siemens AG nor its proxy representatives can guarantee, or accept any liability for, the availability, performance, stability, and reliability of the telecommunications network, or of the Internet services and network elements provided by third parties, or for uninterrupted access to our Internet Service. Furthermore, Siemens AG and the proxy representatives nominated by the Company accept no responsibility whatsoever for errors and defects in the hardware and software used for the Internet Service or for the live webcasting of the Shareholders’ Meeting on the Internet, including the hardware and software of the service providers involved, provided there has been no intentional wrongdoing or gross negligence. If deemed necessary for security reasons, Siemens AG reserves the right to suspend or discontinue the Internet Service without further notice. If you experience any technical problems, please contact us by e-mail stating your Shareholder Control Number at hv-service.siemens@adeus.de. You can also contact the shareholder hotline (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET / CEST at 49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany.

a. General information

Shareholders who are registered in the Company’s share register may notify attendance at the Shareholders’ Meeting via the Internet Service. To do this, go to www.siemens.com/agm-service and, after logging in, click on “Notification of attendance at the Shareholders’ Meeting”. After timely notification of your attendance, you may use our Internet Service to order an admission ticket, cast votes online by absentee voting, grant proxy authorization and issue voting instructions as well as change these options or switch between them until the time defined by the chair of the Shareholders’ Meeting as part of voting on the day of the Shareholders’ Meeting. The chair of the Shareholders’ Meeting will point out in good time when the possibility of making such changes ends. Please also observe the notes in the Notice of Shareholders’ Meeting, especially concerning the notification deadline and the technical record date.

If you have received several invitations with different Shareholder Control Numbers, please complete the online notification of attendance at the Shareholders’ Meeting separately for each Shareholder Control Number.

Please note that changes made via the Internet Service on the day of the Shareholders’ Meeting will not be taken into account if and as long as you attend the Shareholders’ Meeting in person as a shareholder with your admission ticket.

The following special circumstances apply to the use of our Internet Service for notification of attendance from intermediaries: When notifying attendance by intermediaries pursuant to a permanent proxy appointment, the proxy appointment and voting instructions cannot be displayed in the Internet Service for technical reasons. The possibility of changing how voting rights are exercised using the Internet Service remains unaffected thereby. Use of our Internet Service to change your notification of attendance renders any other notification of attendance by way of a permanent proxy appointment by an intermediary using the same Shareholder Control Number invalid.

We recommend that you use our Internet Service as early as possible to ensure that, in the event of service failure, you will be able to use alternative ways, in due time and in the form required, to notify attendance, order an admission ticket, vote by absentee voting, appoint representatives and give voting instructions, and provide proof of authority therefor. In the event of service failure, shareholders who are registered for electronic delivery of invitations to Shareholders’ Meetings and therefore no longer receive documents by regular mail are requested to call the shareholder hotline (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET / CEST) at 49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany or send an e-mail stating your Shareholder Control Number to hv-service.siemens@adeus.de.

b. Access data and online-access to the Internet Service

Access to our Internet Service is password-protected. The same applies to the live webcasting of the Shareholders’ Meeting in the Internet Service. You can obtain online access to the Internet Service by entering your Shareholder Control Number and your Personal Identification Number (PIN) or the Access Password selected by yourself. Please refer to the documents sent to you for your Shareholder Control Number and your Personal Identification Number (PIN). If you are already registered for electronic delivery of invitations to Shareholders’ Meetings with an Access Password selected by yourself, please use this Access Password instead of the Personal Identification Number (PIN).

If you have received the invitation to the Shareholders’ Meeting electronically and have not yet assigned your own Access Password, if you have forgotten your Access Password or if it has been reset, please first request a temporary Access Password using the function “Request Access Password” on the home page of the Internet Service, entering your Shareholder Control Number and the e-mail address registered for electronic delivery of invitations. After receiving the temporary Access Password, select your own Access Password, which you will use to access the Internet Service.

If you require further assistance, please contact the shareholder hotline (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET / CEST) at +49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany or send an e-mail stating your Shareholder Control Number to hv-service.siemens@adeus.de.

c. Ordering an admission ticket for shareholders or representatives

You can order an admission ticket for yourself or a representative using the Internet Service. To do so, go to the Internet service at www.siemens.com/agm-service, log in and then click on “Admission Ticket for Shareholders or Representatives”. Please note that tickets ordered shortly before the Shareholders’ Meeting may not be delivered by regular mail in time and will therefore be deposited for you at the venue. Alternatively, you can have the admission ticket sent to your smartphone by e-mail or print it out directly yourself.

If you authorize a representative, the proxy authorization granted by using our Internet Service is also considered proof of authorization vis-à-vis Siemens AG.

You can revoke your admission ticket order until the time defined by the chair of the Shareholders’ Meeting as part of voting on the day of the Shareholders’ Meeting by selecting a different method of exercising your voting rights (e.g. absentee voting online).

If you have ordered an admission ticket for yourself, but are unable or do not wish to attend the Shareholders’ Meeting in person, you have the option of granting proxy authorization to a person of your choice to attend the Shareholders’ Meeting. To do so, please complete the proxy authorization on the admission ticket sent to you or printed out by yourself and hand over the admission ticket to this person. If you received the admission ticket by e-mail, please print out the proxy authorization form attached to this e-mail, complete it and hand it over to your representative or forward this e-mail – with the details of the proxy authorization added – to your representative. Alternatively, you can revoke your admission ticket order in the Internet Service by selecting a different method of exercising your voting rights (e.g. absentee voting online). You can then grant proxy authorization to a person of your choice in the next step.

If you have ordered an admission ticket for a representative, but the person you have authorized is unable or does not wish to attend the Shareholders’ Meeting in person, you can revoke the admission ticket order for the authorized third party or grant proxy authorization to another person of your choice in the Internet Service under “Revocation of authorization / Authorization of a new representative”. Alternatively, the person you have authorized can grant sub-authorization to a person of his or her choice to attend the Shareholders’ Meeting. To do this, the proxy authorization on the admission ticket that was sent to your representative or that your representative printed his- or herself must be completed and handed over to the other person. If the person you have authorized has received the admission ticket by e-mail, the proxy authorization form attached to this e-mail must be completed and then handed over to the other person or this e-mail – with the details of the proxy authorization added – must be forwarded to this person.

Please also note in this case the special circumstances pertaining to any other form of notification of attendance by an intermediary pursuant to a permanent proxy appointment (see point 3a. above).

d. Absentee voting online

You can use the Internet Service to cast absentee votes (absentee voting online). To do this, go to www.siemens.com/agm-service. After logging in, click on “Notification of attendance at the Shareholders’ Meeting” and then on “Absentee voting online”.

After timely notification of your attendance, you may submit or change your absentee votes until the time defined by the chair of the Shareholders’ Meeting as part of voting on the day of the Shareholders’ Meeting. You may also revoke your online absentee voting along with the corresponding vote and choose another method of exercising your voting rights.

When using our Internet Service, please note that you cannot cast absentee votes with regard to any votes on possible procedural motions or counterproposals or election nominations or other proposals, insofar as these were not made available or published prior to the Shareholders’ Meeting in accordance with statutory provisions or are only put forward during the Shareholders’ Meeting. Likewise, no requests to speak, information requests, proposals, election nominations, requests for questions to be included in the minutes and objections to resolutions of the Shareholders’ Meeting can be accepted via the Internet Service.

Please also note in this case the special circumstances pertaining to any other form of notification of attendance by an intermediary pursuant to a permanent proxy appointment (see point 3a. above).

e. Appointment of proxy representatives nominated by the Company

You can use the Internet Service to authorize the proxy representatives nominated by the Company. To do this, go to www.siemens.com/agm-service, log in and click on “Notification of attendance at the Shareholders’ Meeting” and then on “Authorization of a proxy representative nominated by the Company”.

A proxy authorization made by using our Internet Service is considered proof of authorization vis-à-vis Siemens AG.

The proxy representatives nominated by the Company will vote in accordance with your instructions without disclosing your name, that is, “in the name of whom it concerns”. Please note that they can vote your shares only on agenda items, proposals and election nominations on which you have given voting instructions and that they do not vote your shares at their own discretion. When using our Internet Service, please also note that you cannot issue instructions with regard to any votes on possible procedural motions or counterproposals or election nominations or other proposals, insofar as these were not made available or published prior to the Shareholders’ Meeting in accordance with statutory provisions or are only put forward during the Shareholders’ Meeting. The proxy representatives nominated by the Company will not accept any instructions for requests to address the Shareholders’ Meeting, for requests for information, to submit proposals and election nominations, to request that questions be included in the minutes, or to raise objections to resolutions of the Shareholders’ Meeting.

After timely notification of your attendance, you may submit or change your voting instructions to proxy representatives nominated by the Company until the time defined by the chair of the Shareholders’ Meeting as part of voting on the day of the Shareholders’ Meeting. You may also revoke your proxy authorization along with the corresponding voting instructions and choose another method of exercising your voting rights.

Representatives, including authorized intermediaries, may also be represented by proxy representatives nominated by the Company in exercising voting rights in accordance with their instructions, subject to any provisions to the contrary of those represented.

Please also note in this case the special circumstances pertaining to any other form of notification of attendance by an intermediary pursuant to a permanent proxy appointment (see point 3a. above).

f. Appointment of intermediaries

For the authorization of intermediaries, a distinction is made between those intermediaries that participate in the Internet Service and those that do not.

i) You can appoint intermediaries participating in the Internet Service via the Internet Service. To do this, go to www.siemens.com/agm-service. Log in and click on “Notification of attendance at the Shareholders’ Meeting” and then on “Authorization of an intermediary, shareholders’ association or others”.

A proxy appointment made by using our Internet Service is considered proof of authorization vis-à-vis Siemens AG.

After timely notification of your attendance, you may submit or change your voting instructions to intermediaries until the time defined by the chair of the Shareholders’ Meeting as part of voting on the day of the Shareholders’ Meeting. You may also revoke your proxy authorization along with the corresponding voting instructions and choose another method of exercising your voting rights.

When using our Internet Service, please note that you cannot issue instructions with regard to any votes on possible procedural motions or counterproposals or election nominations or other proposals, insofar as these were not made available or published prior to the Shareholders’ Meeting in accordance with statutory provisions or are only put forward during the Shareholders’ Meeting. Likewise, no requests to speak, information requests, proposals, election nominations, requests for questions to be included in the minutes and objections to resolutions of the Shareholders’ Meeting can be accepted via the Internet Service.

Please also note in this case the special circumstances pertaining to any other form of notification of attendance by an intermediary pursuant to a permanent proxy appointment (see point 3a. above).

ii) If you wish to authorize an intermediary that does not participate in the Internet Service, we will be pleased to send you a proxy authorization form on request. Please contact the shareholder hotline for that (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET / CEST) at + 49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany or send an e-mail stating your Shareholder Control Number to hv-service.siemens@adeus.de.

Contact your intermediary directly for information about procedures for exercising your voting rights. Please note that many credit institutions are no longer prepared to act as proxies.

Only the authorized intermediary will be responsible for exercising your voting rights.

The entire Shareholders’ Meeting will be webcast live by means of sound and vision for shareholders of Siemens AG as of the beginning of the Shareholders’ Meeting via the Internet Service at www.siemens.com/agm-service. The live webcasting of the Shareholders’ Meeting via the Internet Service does not allow for a participation in the Shareholders’ Meeting within the meaning of Section 118 (1) sentence 2 and Section 118a of the German Stock Corporation Act (AktG). Information on online access can be found above in section 3.b “Access data and online-access to the Internet Service”.

There will be no recording of the entire live webcasting. A recording of the opening of the Shareholders’ Meeting and of the speeches by the Chairman of the Supervisory Board and of the President and CEO will be available after the Shareholders’ Meeting at www.siemens.com/agm.

Confirmation on whether and how votes were counted can be obtained via the Internet Service within one month following the date of the Shareholders’ Meeting. To do this, go to www.siemens.com/agm-service, log in and click on “Confirmation of vote-counting”. In this case, the confirmation will be provided via the Internet Service. Alternatively, anyone who has voted can contact the shareholder hotline (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET / CEST) at +49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany. Information on online access can be found above in section 3.b “Access data and online-access to the Internet Service”.

a. Consent

We require your consent in order to deliver invitations to Shareholders’ Meetings of Siemens AG to you by electronic means.

(1) Consent via the Internet Service You can provide this consent via our Internet Service by registering for electronic delivery of invitations to Shareholders’ Meetings using an Access Password selected by yourself.

(2) Other way of consent Your consent shall be deemed to have been granted if you do not object to a corresponding request on our part to send you the invitation documents only electronically and do not revoke your consent at a later date.

b. General information

If you are registered for electronic delivery of invitations no later than about seven weeks prior to a Shareholders’ Meeting of Siemens AG, the invitation to that Shareholders’ Meeting will be delivered electronically to your e-mail address registered for electronic delivery in the share register. Registrations at a later stage will not take effect until the subsequent Shareholders’ Meeting.

If the invitation to the Shareholders’ Meeting is not delivered to you electronically in good time – despite your having registered for this service – please contact the shareholder hotline at +49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET / CEST).

c. Registration data

E-mail address If we send you electronic messages in preparation for the Shareholders’ Meeting and receive an error message indicating that our message could not be delivered, we will send you the invitation by regular mail. Each shareholder is responsible for ensuring that his or her e-mail address registered for electronic delivery in the share register is capable of receiving e-mails and that incoming e-mails are read. If your e-mail address changes, please inform us via the Internet Service at www.siemens.com/agm-service. Please note that this feature is available to you only if you are registered for electronic delivery of invitations to Shareholders’ Meetings using an Access Password selected by yourself.

Access Password You can use the Internet Service to select an individual Access Password. Please ensure this Access Password is kept secret. You will need the Access Password in the future to change your registration information and your postal address registered in the share register (in this case, please also contact your depositary bank), as well as to use the Internet Service for all (i.e. virtual and in-person) Shareholders’ Meetings of Siemens AG. We reserve the right to reset Access Passwords selected by you if security measures make that necessary.

If you have received the invitation to the Shareholders’ Meeting electronically and have not yet assigned your own Access Password, if you have forgotten your Access Password or if it has been reset, please use the function “Request Access Password” in the Internet Service to request a temporarily valid Access Password, entering your Shareholder Control Number and the e-mail address registered for electronic delivery of invitations, and then select a new Access Password of your own. You can also contact the shareholder hotline (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET / CEST) at +49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany.

d. Notification of attendance at the Shareholders’ Meeting after registration for electronic delivery

Once you are registered for electronic delivery, you will no longer be sent a printed form to notify attendance at the Shareholders’ Meeting to the postal address listed in the share register. Instead, we will send the invitations to Shareholders’ Meetings only to your e-mail address registered for electronic delivery in the share register. You may notify attendance at the Shareholders’ Meeting via the Internet Service and then order an admission ticket for yourself or another person authorized by you, decide to cast your votes by absentee voting online or appoint the proxy representatives nominated by the Company or the intermediaries participating in the Internet Service to exercise your voting rights.

e. Changing your registration data; revocation of consent to electronic delivery of invitations to Shareholders’ Meetings

If you are registered for electronic delivery of invitations to Shareholders’ Meetings and have selected your own Access Password, you can use the Internet Service to change your e-mail address or the Access Password selected by yourself. Our Internet Service is available to you throughout the year at www.siemens.com/agm-service. If you change your e-mail address after technical preparations for the dispatch of invitations to the upcoming Shareholders’ Meeting have already commenced, we can only take your changes into consideration for the subsequent Shareholders’ Meeting.

Your consent to electronic delivery of invitations to Shareholders’ Meetings is not limited and is thus valid until further notice. You may revoke your consent at any time. To do so, please contact one of the following addresses, providing your name, Shareholder Control Number and your address: by e-mail to hv-service.siemens@adeus.de or by regular mail to Siemens Hauptversammlung, c/o ADEUS Aktienregister-Service-GmbH, 20636 Hamburg, Germany. You can also revoke your consent to electronic delivery via the Internet Service at www.siemens.com/agm-service. Please note that this feature is available to you only if you have already assigned an Access Password selected by yourself for the Internet Service.

If you revoke your consent to electronic delivery of invitations to Shareholders’ Meetings, you will receive the invitations to Shareholders’ Meetings by regular mail again. If you revoke via the Internet service, a Personal Identification Number (PIN) will be displayed to you. You can use this until a new Personal Identification Number (PIN) is sent to you by regular mail. If the revocation does not occur until after the technical preparations for the dispatch of invitations to the upcoming Shareholders’ Meeting have already begun, it will not apply until the subsequent Shareholders’ Meeting. In that case, however, we will endeavor to send you the invitation to the Shareholders’ Meeting by regular mail to the postal address registered in the share register as well.

f. Disposal of your Siemens shares between Shareholders’ Meetings

If you dispose of all your Siemens shares between two Shareholders’ Meetings and then acquire shares in Siemens AG again and those shares are registered in the share register by about seven weeks before the next Shareholders’ Meeting of Siemens AG, the consent you previously provided to electronic delivery of invitations to Shareholders’ Meetings before you disposed of your shares shall continue to apply. About seven weeks before each Shareholders’ Meeting, we check which shareholders registered for electronic delivery have shares listed in the share register in order to prepare for the delivery of the invitations. If you have no shares listed in the share register at that point in time, your consent to electronic delivery of invitations to Shareholders’ Meetings is canceled automatically. If you acquire Siemens shares again at a later date and these shares are registered for you in the share register, you will receive invitations to Shareholders’ Meetings of Siemens AG by regular mail if you do not consent to electronic delivery.

Please note that, in the case of shareholders registered in the share register as a community of owners (for example, husband and wife), the person using the Internet Service must have been authorized to do so by all members of the community of owners. In the case of partnerships or legal entities, the person using the Internet Service must have been authorized to do so by the partnership or legal entity for which that person is acting, or must have the right to represent the legal entity / partnership. By accessing and using our Internet Service you acknowledge to Siemens AG that you have the appropriate authorization.

For security purposes, please do not disclose your Shareholder Control Number and your Personal Identification Number (PIN) or your Access Password to any unauthorized person.

If you have any reason to suspect improper activity, you should block your access by calling the shareholder hotline (available Monday through Friday from 9:00 a.m. to 5:00 p.m. CET/CEST) at +49 (0)89 7805 1200 from abroad or toll-free at 0800 10 10 676 within Germany or send an e-mail to hv-service.siemens@adeus.de. If you have already registered for electronic delivery of invitations to Shareholders’ Meetings using an Access Password selected by yourself, you should at least change your Access Password. Once access is blocked, you may still use alternative ways to notify attendance (provided the notification deadline has not expired), vote by absentee voting, appoint representatives and give voting instructions, provide proof of authority therefor, and update address details and – in the case of an in-person Shareholders’ Meeting – order an admission ticket, in the due time and in the form required. Please note that in the case of a virtual Shareholders’ Meeting you can exercise the right to speak by means of video communication, declare objections, inspect the list of attendance and follow the live transmission of the Shareholders’ Meeting in its entirety on the Internet only via the Internet Service at www.siemens.com/agm-service.

Please also make sure that you log out from the Internet Service correctly. By correctly logging out from the program, you also prevent unauthorized persons from viewing or manipulating your data during your absence. The action you perform will not be properly recorded until you receive confirmation of the transaction in question. If the transaction is interrupted prematurely (for example, by clicking on “Exit service” or by closing the window), the action you perform will not be properly recorded.

The German Stock Corporation Act (AktG) allows us to use shareholders’ data contained in the share register and shareholders’ data disclosed to us in accordance with Section 67 (4) sentences 2 and 3 of the German Stock Corporation Act (AktG) to advertise for the Company, provided that you do not object to such use of your data.

If you, as a shareholder listed in the share register, do not wish to receive advertising for the Company, please contact one of the following addresses, providing your name and Shareholder Control Number and your address: by e-mail to hv-service.siemens@adeus.de or by regular mail to Siemens Hauptversammlung, c/o ADEUS Aktienregister-Service-GmbH, 20636 Hamburg, Germany. You will not incur any costs for this, with the exception of the basic charges for transferring the notification.

Each time we use the information we have stored on you in the share register for the purpose of advertising for the Company, we will draw your attention to your right to refuse. If you object to the use of your shareholder data for advertising purposes, that in no way influences your registration for electronic delivery of invitations to Shareholders’ Meetings.

You can find information on processing of data in connection with the Shareholders’ Meeting, the Internet Service and the share register at www.siemens.com/agm-privacy. You can obtain more information relating to data protection in our Data Privacy Notice at www.siemens.com/privacy. We will also gladly send you this information by regular mail. Please contact our shareholder hotline by e-mail at hv-service.siemens@adeus.de or by regular mail at Siemens Hauptversammlung, c/o ADEUS Aktienregister-Service-GmbH, 20636 Hamburg, Germany.